#Outlook 2016 archive mail mac os x#
#Outlook 2016 archive mail free#
#Outlook 2016 archive mail windows#

pst file to a different drive to save space. You can archive mail in Outlook whenever you want and move the archive. Click OK and Outlook will start archiving your mail and other items, depending on the folder you selected. You can change how old emails (or other items) have to be before they get archived and also choose or create a different. Select your archive options, such as item date. Mail older than the specified time can be moved from both the Inbox folder and the local Archive folder.4. This ensures users donвЂ™t have to delete old mail to make room for new mail.

You can also delete messages or move them to specific folders if thatвЂ™s more your style.ДЇor users with large mailboxes in an Office 365 Enterprise organization, we recommend administrators set an Archive Policy that moves items to an Online Archive after one year, or less if users are reaching their mailbox quota faster.

We recommend using the new Archive feature to keep your Inbox clean of messages youвЂ™ve already answered or acted on.

Recommendations for using Archive and Online Archive If an Online Archive is enabled, administrators and users can set up their mailbox to automatically move old messages to the Online Archive using Archive Policies. As a result, it isnвЂ™t included in searches performed from the Inbox. A userвЂ™s Online Archive acts somewhat like a second account in Outlook with its own folder structure.

#Outlook 2016 archive mail free#

It is used to free up space in the userвЂ™s primary mailbox by moving messages to the archive mailbox. In Outlook Online (OWA), you can see a folder group with the prefix In-Place Archive (ex: In-Place Archive Alex Wilber). These customers can use an Online Archive to avoid deleting old mail. In Outlook Desktop, you can see a folder group with the prefix Online Archive (ex: Online Archive ). Online Archive is a feature for Office 365 enterprise customers who have uncommonly large mailboxes. Archiving email can help you keep your emails organized, making it easier to find older emails and to keep your Inbox and folders uncluttered. If you archive a message by mistake, go to the Archive folder and move the message back to your Inbox. NOTE:В Your message(s) will be moved to the Archive folder youвЂ™ve specified. If youвЂ™ve used Archive on another Outlook client like, you wonвЂ™t see the prompt and items will be moved to your existing Archive folder.If you havenвЂ™t previously set up an archive folder, youвЂ™ll get this prompt:.On the Home tab, in the Delete group, choose Archive.Choose one or more messages in your folder to archive.Messages are still stored in your mailbox, but theyвЂ™re in another folder.

#Outlook 2016 archive mail windows#

To change the setting close outlook - open windows control panel - double click Mail (32bit). This must be changed to keep ALL mail off line (slider to the right)prior to the archive being created since the archive is built from the local cached email. Moving messages to your Archive folder wonвЂ™t reduce your mailbox size. The default for cached exchange mode in outlook 2016 is to keep 6 months of mail off line.

Items are still available on your phone or other devices via the Archive folder.

Archived items remain easy to find from the search box or by navigating to your Archive folder.

There are several benefits to using Archive.

#Outlook 2016 archive mail mac os x#

The tutorial is for Office 2016 but it should work with previous versions of Outlook on Mac OS X as well. Click Cleanup Tools next to Mailbox Cleanup and select Archive. HereвЂ™s a step-by-step guide that will help you emulate GmailвЂ™s archiving functionality in your Microsoft Outlook. You can use the Archive button in the Delete group on the Home tab to move one or more messages to an archive folder without deleting them. Follow these steps to do this in Outlook 2016: 1. Office 365 for business customers also have access to an Online Archive. Note: This file may also be named something else, but will have a. Outlook 2016 includes a quick archive feature on the Home tab of the ribbon. Steps to restore your archived mail to your computer 1.